Create training with AI

Our platform introduces an innovative feature that leverages Artificial Intelligence (AI) to generate lessons, streamlining the process of creating interactive training materials. 

Privacy and Usage Agreement

Your data is confidential and will not be shared outside of your organization.
You agree that your use of this OpenAI feature on HowToo is, in addition to our terms and conditions, also subject to the terms and policies of OpenAI, LLC, available at Terms & policies (as applicable).

Who can use this feature?

👀 Creators, primary admins, and admins

🏳️ Unlimited uses available on Pro plan

Contents of this article:

• Create a lesson with AI
• Example customization input
• Enabling AI in your account
• Disabling AI in your account
• AI usage limitations on trial, basic and teams plans

Create a lesson with AI

Harness the power of Artificial Intelligence (AI) to streamline the creation of interactive training materials with our innovative AI Create feature.

Simply follow these steps to generate engaging lessons:

1. Select new lesson: Begin by choosing the option to create a new lesson from your lesson dashboard.
2. Choose create with AI: Opt for the "Create with AI" option to initiate the AI-driven content generation process.
3. Upload document: Upload a document containing extensive text, such as a Word document or PDF. This could include policy documents, compliance materials, onboarding guides, knowledge base articles, or informative blog posts.

⭐ Tip: You can also upload a PowerPoint presentation by printing your PowerPoint as a PDF!

• 

Customization options

4. Select format: Decide on the format for your training content:
   • Narrative: Embed storytelling elements to engage learners.
   • Scenario: Incorporate scenarios to immerse learners in realistic situations.
   • Traditional: Present core concepts in a linear format.
5. Provide additional information: Fill in essential details to tailor the training content:
   • Learning outcomes: Specify the desired skills or knowledge learners should acquire after completing the training. You can add up to 10 learning outcomes.
   • Audience: Define the target audience for the training.
   • Relevance: Explain why the training is pertinent to the audience, including insights about your business and the significance of the training.
   • Skill Level: Indicate the proficiency level of learners regarding the topic.
   • Length: Select the desired duration or length of the training.
6. Generate my lesson: Initiate the generation process to create your customized lesson. 
7. Monitor generation progress: The lesson will start generating, and you can track its progress. It will continue generating even if you navigate away from the page, allowing you to check back later.
8. Review and edit: Once the lesson is generated, you can view the storyboard or preview the content. Make necessary edits and adjustments as needed.

Example customization input

Learning outcome

We recommend using Bloom's taxonomy verbs at the start of your learning outcomes. 

• “Demonstrate an understanding of the fundamental principles underlying effective communication strategies in the workplace.”
• “Identify common workplace challenges, analyze root causes, and apply problem-solving frameworks to develop effective solutions.”
• “Apply time management techniques to enhance productivity”

Audience

• Individuals who have recently joined the marketing department of our organization. It caters to newcomers who are in their first week at the company, providing them with essential knowledge about the company.
• Customer service representatives who interact directly with customers on a daily basis.
• Project managers with several years of industry experience, this training aims to enhance their leadership and project management skills further

Relevance

• “Individuals who take this course are in their first week at the company, it provides them with essential knowledge about the company and their role within the marketing department. The training covers foundational concepts, company-specific processes, and industry best practices to ensure that new hires can quickly integrate into their roles and contribute to the marketing team's success.”
• “Equip learners with the necessary skills and techniques to handle various customer inquiries, complaints, and requests effectively. The training focuses on improving communication skills, problem-solving abilities, and conflict resolution techniques, enabling representatives to deliver exceptional customer experiences and uphold the company's reputation for excellent service.”
• “This training aims to enhance their leadership and project management skills further. It delves into advanced project management methodologies, risk assessment strategies, and stakeholder management techniques to help managers successfully navigate complex projects and deliver results. The course also provides opportunities for peer collaboration and knowledge sharing, allowing participants to learn from each other's experiences and best practices in project management.”

Enabling AI in your account

This feature might be turned off for your account. To check and turn on AI features follow these steps:

1. Go to admin dashboard: Navigate to settings → Dashboard in the top right hand corner of your home screen.
2. Locate Enable AI features for all users setting: In account preferences, you’ll find a setting called: Enable AI features for all users, ensure this is set to “Yes”. 

❗️ Note: Enabling this feature is only available to admin and primary admins. If you don’t see the settings icon, you may need to get in touch with our team, via the chat.

Disabling AI in your account

If you would like to disable AI features in your account. You can follow the steps below. Note: This will turn off AI features for all users in your account.

1. Go to admin dashboard: Navigate to settings → Dashboard in the top right hand corner of your home screen.
2. Locate Enable AI features for all users setting: In account preferences, you’ll find a setting called: Enable AI features for all users, ensure this is set to “No”. 

AI usage limitations on trial, basic and teams plans

This feature is available to test and try on the following plans;

• Basic
• Teams and teams trial
• Pro trial

To upgrade to unlimited uses you will need to be on a paid pro plan. You can use the chat feature in the tool, to speak to our team and learn more about upgrading to Pro.

What is the maximum file size I can upload to AI create?

The maximum allowable file size for uploads is 512KB.

If your file exceeds this limit, we advise removing any images or breaking the document into multiple sections. Each section can then be added to the course as shorter micro-lessons, which are proven to have higher retention rates.

Overview

• AI-generated content: Upload source files, and the AI automatically generates lessons in formats like Narrative, Scenario, or Traditional.
• Customization: Define learning outcomes, audience, skill level, and desired course length for personalized content.
• Accessibility: Available to creators, primary admins, and admins on Pro plans, with unlimited usage.
• Data Privacy: Ensures that all uploaded data remains secure within the organization.
• Settings: Admins can toggle the AI feature on/off via the admin dashboard.

The platform offers a user-friendly way to produce professional training modules with minimal effort.