Manage media

Keep your media assets organized and easy to manage in HowToo.

Who can use this feature?

👀 Creators, primary admins, and admins

🏳️ Available on all plans

Contents of this article

• Review images within a module
• Tag images with keywords
• Search for media using keywords
• Create new categories
• Save and organize media into categories

This guide shows you how to review, tag, search, and organize your media to keep your content structured and easy to manage.

Review images within a lesson

To review the images you used in a lesson:

1. From your lesson in storyboard view, select a block that contains an image.
2. Select the image to open the settings panel.
3. From here, you can:
   • Edit the image (crop, add filters, manage colors, and markup)
   • Replace or update the file
   • Adjust display settings (such as fit and positioning)
   • Add caption and alt text

Tag images with keywords

Tags help you organize and quickly find images later. When uploading or selecting an image:

1. Open the media library by selecting 'Browse library'.
2. Select or upload an image.
3. Type keywords or tags in the tagging field.
4. Hit the 'Enter' key on your keyboard to add the tags.

 ⭐ Tip: You can update or add tags to images at any time from the media library.

Search for media using keywords

To find images quickly:

1. Open the media library by selecting 'Browse library'.
2. Enter relevant the keyword or tag in the search bar.
3. Hit the 'Enter' key on your keyboard.

Search results will return images that match:

• File names
• Assigned keywords/tags

Create new categories

Categories, like folders, help you organize your media into logical groups. The difference is that a media asset can belong to more than one category, making it easier to find, filter, and manage content as your library grows. To create a new category:

1. Open the media library by selecting 'Browse library'.
2. From the left panel, select '+ New category'.
3. Write the category name in the field provide.
4. Select 'Create'.

 ⭐ Tip: You can organize categories based on themes such as course/lesson/project name, content type, etc. Categories can also be edited later, including renaming or restructuring.

Save and organize media into categories

To organize media into categories:

1. Select one or more media in the media library by ticking the box in the upper left-hand corner of the media thumbnail.
2. Select 'Categorize as'.
3. Choose the appropriate category.
4. Select 'Apply' to move the selected media into that category.

To view items within a category:

1. In the left panel, select 'Categories'.
2. Choose the category you want to view.

All media items stored in that category will be displayed.